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Privacy Policy

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Effective Date: September 20, 2026

Kitamura Coaching (hereinafter referred to as “we,” “us,” or “our”) respects the privacy of individuals who use this website and handles personal data appropriately. This Privacy Policy explains how we collect and process personal data.

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1. Data Controller

Kitamura Coaching
Representative: Sayaka Kitamura
Address: Moltkestr. 3a, 55118 Mainz, Germany
E-Mail: sayaka.kitamura.coach@gmail.com

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2. Personal Data We Collect

We may collect the following personal data through the contact form and other means on this website:

  • Name

  • Email address

  • Inquiry details

  • Other information voluntarily provided by you for inquiries or the provision of services

In addition, technical information necessary for the provision of services, security, and management of cookie consent may be collected and processed when you use this website.

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3. How We Collect Personal Data

We primarily collect personal data through the following means:

  • The contact form on this website

  • Email inquiries

  • Cookies and similar technologies used in connection with your use of this website

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4. Purposes of Processing Personal Data

We process personal data for the following purposes:

  • Responding to inquiries and communicating with you

  • Arranging and conducting introductory meetings

  • Communicating with you regarding coaching services

  • Providing coaching services and performing contractual obligations

  • Operating and maintaining the security of this website

  • Managing and recording your choices regarding cookies and similar technologies

  • Complying with legal obligations

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5. Legal Basis for Processing Personal Data

Depending on the purpose and circumstances of the processing, we process personal data on the following legal bases under Article 6(1) of the General Data Protection Regulation (GDPR):

(1) Performance of a contract or taking steps prior to entering into a contract
GDPR Article 6(1)(b)

Where necessary to respond to inquiries, arrange introductory meetings, or take steps at your request prior to entering into a contract for coaching services.

(2) Legitimate interests
GDPR Article 6(1)(f)

Where necessary for our legitimate interests, such as responding to general inquiries, operating this website properly, and ensuring its security.

(3) Consent
GDPR Article 6(1)(a)

Where your prior consent is required for the use of cookies or similar technologies, we process the relevant data after obtaining your consent through the cookie consent banner.

You may withdraw your consent at any time with effect for the future.

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6. Contact Form

Personal data submitted through the contact form is used to respond to your inquiry and for necessary communication.

The contact form includes a checkbox confirming that you have reviewed this Privacy Policy.

This checkbox is intended to confirm that you have reviewed the Privacy Policy and does not constitute consent to all processing of personal data.

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7. Processing of Personal Data by Wix

This website is operated using services provided by Wix.com.

Wix.com acts as a data processor with respect to personal data relating to visitors to this website, processing such data on our instructions. Wix provides a Data Processing Agreement (DPA) for website owners.

As part of its services, Wix may process personal data as necessary for the operation of the website, submission and storage of contact forms, and the provision of other technical services.

Wix may process personal data through Wix group companies and subprocessors located in different countries around the world. According to Wix, personal data may be stored in data centers in countries including the United States, Ireland, South Korea, Taiwan, and Israel. Where required, appropriate safeguards such as Standard Contractual Clauses (SCCs) are used for transfers to countries without an adequacy decision.

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8. Cookies and Similar Technologies

This website may use cookies and similar technologies for the provision of website functions and to ensure website security.

We use the Usercentrics Consent Management Platform (CMP) to manage your choices regarding cookies and similar technologies.

The Usercentrics CMP is used to obtain, manage, and record your consent or refusal regarding the use of cookies and similar technologies. Depending on the use of the CMP, information such as consent information, device information, IP address, geographical location information, and browser information may be processed.

You can change your choices regarding cookies and similar technologies at any time through the Privacy Trigger provided on this website.

Essential technologies are used where necessary to provide the website and its functions. Non-essential cookies and similar technologies that require prior consent are used only after consent has been obtained.

The current website scan has identified the Wix CMS standard components as Essential.

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9. Retention Period

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected.

Personal data relating to inquiries is deleted once the inquiry and any related communication have been completed and there is no longer a need to retain the data.

However, personal data may be retained for longer where required by law or where necessary for the establishment, exercise, or defense of legal claims.

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10. Disclosure to Third Parties and Data Processors

We do not sell or disclose your personal data to third parties except where permitted or required by law.

For the provision of services and operation of this website, we may engage service providers such as Wix and Usercentrics to process personal data on our behalf.

These service providers process personal data only to the extent necessary to provide their services.

Wix may use subprocessors to provide its services and publishes a list of its subprocessors.

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11. Transfers of Personal Data Outside the EU/EEA

As part of the international provision of services by our service providers, personal data may be processed outside the European Union (EU) or European Economic Area (EEA).

Where this occurs, personal data is transferred in accordance with the applicable provisions of the GDPR and based on appropriate safeguards, such as an adequacy decision by the European Commission, Standard Contractual Clauses (SCCs), or other appropriate safeguards.

Wix states that it implements appropriate safeguards for international data processing in accordance with applicable data protection laws.

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12. Your Rights

Under the GDPR, you have the following rights, subject to the applicable legal requirements and exceptions:

  • The right to access your personal data

  • The right to request correction of inaccurate personal data

  • The right to request erasure of your personal data

  • The right to request restriction of processing

  • The right to data portability

  • The right to object to processing based on legitimate interests

  • The right to withdraw consent where processing is based on consent

If you wish to exercise any of these rights, please contact us using the contact details below.

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13. Withdrawal of Consent

Where we process personal data based on your consent, you may withdraw your consent at any time.

For cookies and similar technologies, you can change your settings through the Privacy Trigger on this website.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

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14. Right to Lodge a Complaint with a Supervisory Authority

You have the right to lodge a complaint with a competent data protection supervisory authority regarding the processing of your personal data.

The supervisory authority responsible for our place of residence is:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Rheinland-Pfalz (LfDI Rheinland-Pfalz)

Hintere Bleiche 34
55116 Mainz
Germany
Telephone: +49 (0) 6131 8920-0
E-Mail: poststelle@datenschutz.rlp.de

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15. Data Security

We take appropriate technical and organizational measures to protect personal data against loss, destruction, unauthorized access, alteration, or unauthorized disclosure.

We also take appropriate steps to ensure that the service providers we use implement appropriate security measures in accordance with applicable data protection laws.

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16. Changes to this Privacy Policy

We may amend this Privacy Policy as necessary due to changes in applicable laws, changes to our services, or other relevant circumstances.

Any amendments will become effective when the revised Privacy Policy is published on this website.

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17. Contact

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact us at:

Kitamura Coaching
Sayaka Kitamura
Moltkestr. 3a
55118 Mainz
Germany

E-Mail: sayaka.kitamura.coach@gmail.com

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